Privacy Evaluation for Artsonia Kids Art Museum

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Artsonia is an online children’s art gallery published by teachers and students; viewers can leave comments and order keepsakes featuring the artwork. The policy indicates users are able to interact with others via feedback, comments, and compliments. Additionally, the terms state users are solely responsible for interactions with other users (or any others) on the service. The policy specifies the categories of information collected are dependent on the type of user but in general, first and last name, email address, grade level, and device information (IP address) are collected.

Additionally, Artsonia may collect contact information from mobile devices, if given access to a user's address book. The policy specifies Artsonia collects the minimal amount of information from children necessary to use the service. The policies confirm Artsonia shares information with service providers but that it is never sold or shared for advertising purposes. The policy confirms Artsonia employs standard security measures to protect data and that all data in transit or storage is encrypted. The policy confirms users are able to upload artwork to the website include photos, videos, lesson plans, and feedback. The terms specify the service’s content is in part directed to children under 13 as a primary audience, and that Artsonia's services are to be used by students, teachers, and parents. Finally, the policies ensure verifiable parental consent is collected (either directly through the parent or through the school). Parents may withdraw consent and/or request deletion of their child's data at any time.

Artsonia Kids Art Museum can be accessed through its website, and is available for download at the iOS App Store, and the Google Play Store. The Privacy Policy and Terms of Use used for this evaluation can be found on Artsonia Kids Art Museum’s website. This evaluation only considers policies that have been made publicly available prior to an individual using the application or service.


The policy confirms when users post user content on the service, some of it may be publicly available, only with consent. It also states Artsonia takes steps to prevent personal information from being shown publicly by having parents or teachers proofread artwork and comments before being posted. The terms state Artsonia reserves the right but is not obligated to review or monitor user content; rather, the responsibility lies with the parent or teacher. The policy states parents may choose to make their child's account private, viewable only to parents, teachers, and verified fan club members. The policy confirms messages sent between teachers and parents or teachers and student are retained to assist schools with various record keeping or compliance obligations.


The policy specifies sensitive information such as credit card information is collected when an online order is placed. The policies state Artsonia works with vendors, sub-processors, and other partners to help provide the service and business functions such as database management services, database hosting, and fulfilling product orders. Furthermore, the policy confirms that Artsonia's sub processors have limited access to user information and are contractually bound to protect and use it only for the purpose for which it was disclosed and must adhere to confidentiality and security obligations. The terms confirm users may register and sign onto the service through social networks or integrated services such as Facebook Connect and Google. The policy states data may be transferred in the event of a company acquisition or merger and that notice will be given within thirty days; users may request deletion of data prior to the transfer. Additionally, the policy confirms the successor company will be held to the agreement of this policy. The policy states third party tracking technology may be used, but not for non-educational commercial purposes. The policy also states student and child information is never used for behavioral advertising and third party advertising is not allowed on the site. The policy confirms Artsonia may send messages and information regarding products, features or services from Artsonia (or third parties we believe you may be interested in). These communications may include social media communications, SMS, push notifications, email, telephone calls, and postal mail and users may opt out of these communications at any time.


The policy states Artsonia restricts access to personal information to authorized Artsonia employees, agents or independent contractors who need to know that information in order to process it, and who are subject to strict confidentiality obligations. The policy also states Artsonia will attempt to notify users in the event of a data security breach.


The terms confirm that users retain all ownership to any user content and that users may access, modify, or delete information held by Artsonia. The policy specifies personal information may be retained in backup files for a period of time for legal purposes, even after a user deletes their account. Furthermore, the policy also states Artsonia does not retain child or student data longer than necessary, unless required by the law in regards to educational records.


This product received a Pass rating based on the following details:
  • Intended for children under 13.
  • Collection or use of data is limited to product requirements.
  • Personal information can be displayed publicly.
  • Users can interact with trusted users.
  • Notice is provided in the event of a data breach.
  • Parental consent is required before personal information is collected or disclosed.
Data Collection
SCORE: 45%

What data does it collect?

  • Personally identifiable information (PII) is collected.
  • The categories of collected personally identifiable information are indicated.
  • Collection or use of data is limited to product requirements.
  • Geolocation data are collected.
  • Unclear whether this product collects biometric or health data.
  • Interactions, behaviors, or usage analytics data are collected.
  • Sensitive data are collected.
  • Data is automatically collected.
  • Unclear whether opt-in consent is requested from users at the time personal information is collected.
  • Unclear whether personal information of users is collected by a third party.
Data Sharing
SCORE: 80%

What data does it share?

  • Collected information is shared with third parties.
  • The categories of information shared with third parties are indicated.
  • The purpose for sharing a user's personal information with third parties is indicated.
  • The categories of third parties that receive data are indicated.
  • Unclear whether data are shared for analytics.
  • Unclear whether data are shared for research and/or product improvement.
  • Third-party services are used to support the product.
  • The roles of third-party service providers are indicated.
  • Third-party login is supported.
  • Contractual limits are placed on third-party data use.
Data Security
SCORE: 85%

How does it secure data?

  • A user's identity is verified with additional personal information.
  • Account creation is required.
  • Managed accounts are available.
  • Unclear whether multi-factor account protection is available.
  • Third-parties with access to information are required to provide the same security protections as the company.
  • Reasonable security practices are used to protect data.
  • Employee or physical access to user information is limited.
  • All data in transit are encrypted.
  • All data are stored in an encrypted format.
  • Notice is provided in the event of a data breach.
Data Rights
SCORE: 75%

What rights do I have to the data?

  • Users can create or upload content.
  • Users retain ownership of their data.
  • Processes to access or review user data are available.
  • Processes to modify data are available for authorized users.
  • A data-retention policy is available.
  • Processes for authorized users to delete data are available.
  • Unclear whether a user's data are deleted upon account cancellation or termination.
  • Unclear whether this product deletes data when no longer necessary.
  • Methods are available to restrict who has access to data.
  • Processes to download user data are available.
Data Sold
SCORE: 50%

Is the data sold?

  • Personal information is not sold or rented to third parties.
  • Unclear whether users can opt out from the disclosure or sale of their data to a third party.
  • User information cannot be transferred to a third party in the event of a merge, acquisition, or bankruptcy.
  • Users are notified if their information is transferred to a third party.
  • User information can be deleted prior to its transfer to a third party.
  • Third-party transfer is contractually required to use the same privacy practices.
  • Unclear whether user information that is shared is shared in an anonymous or de-identified format.
  • Unclear whether the company describes their de-identification process of user information.
  • Unclear whether data are shared for research and/or product improvement.
  • Unclear whether contractual limits prohibit third parties from reidentifying or de-identified information.
Data Safety
SCORE: 40%

How safe is this product?

  • Users can interact with trusted users.
  • Users can interact with untrusted users, including strangers and/or adults.
  • Unclear whether profile information must be shared for social interactions.
  • Personal information can be displayed publicly.
  • Users can control how their data are displayed to others.
  • Unclear whether user-created content is reviewed, screened, or monitored by the company.
  • Unclear whether user-created content is filtered for personal information before being made publicly visible.
  • Unclear whether social interactions between users are moderated.
  • Social interactions of users are logged.
  • Unclear whether users can report abuse or cyberbullying.
Ads & Tracking
SCORE: 70%

Are there advertisements or tracking?

  • Personal information is not shared for third-party marketing.
  • Traditional or contextual advertisements are displayed.
  • Personalised advertising is not displayed.
  • Data are not collected by third-parties for their own purposes.
  • Users's information is not used to track and target advertisements on other third-party websites or services.
  • Data profiles are not created and used for personalised advertisements.
  • The company can send marketing messages.
  • Unclear whether this company provides promotional sweepstakes, contests, or surveys.
  • Unclear whether this product provides users the ability to opt-out of contextual, or personalised advertising.
  • Users can opt out or unsubscribe from marketing communications.
Parental Consent
SCORE: 85%

Can I provide parental consent?

  • Intended for children under 13.
  • Personal information from children under 13 years of age is collected.
  • Intended for parents or guardians.
  • Company does have actual knowledge that personal information from users under 13 years of age is collected.
  • The company does provide a section, heading, or separate policy for children in their policies.
  • Parental consent is required before personal information is collected or disclosed.
  • Unclear whether this product limits parental consent with respect to third parties.
  • Parents can withdraw consent for the further collection of their child's information.
  • Children's personal information is deleted if collected without parental consent.
  • Parental consent notice and method for submission are provided.
School Purpose
SCORE: 75%

Is the product intended for school?

  • Intended for students.
  • Personal information or education records are collected from preK-12 students.
  • Intended for teachers.
  • Product is primarily used by, designed for, and marketed toward students in grades preK–12.
  • Processes to enter education records into the product are described.
  • Unclear whether additional rights or protections may be provided with an additional school contract.
  • Company is designated as a school official.
  • Parental consent obligations are transferred to the school or district.
Individual Control
SCORE: 65%

Can I control the use of my data?

  • Users can control the use of their information through privacy settings.
  • Unclear whether use of information is limited to the purpose for which it was collected.
  • The context or purpose for which data are collected is indicated.
  • Company may combine data with additional data from third-party sources.
  • Combined information is treated as personally identifiable information (PII).
  • Notice is provided if the context in which data are collected changes.
  • Consent is obtained if the practices in which data are collected change.
  • Unclear whether a grievance or remedy mechanism is available for users to file a complaint.
  • Unclear whether users can request to know what personal information has been shared with third parties.
  • Notice is provided in the event the company receives a government or legal request for a user's information.

Common Sense Standard Privacy Report (SPR)

The standard privacy report (SPR) displays all the privacy practices from a product's policies in a single, easy-to-read outline. The report shows a green check mark for better privacy practices and an orange alert for risky or unclear practices. This alert indicates that more time should be focused on these particular details prior to use.

About Privacy Evaluations

The privacy evaluations have been designed with the help and support of a consortium of schools and districts across the United States. These evaluations are designed to help educators make informed decisions about the potential privacy implications of educational technology used to support teaching and learning.

Our core evaluation criteria will always be freely available. People are encouraged to read the questions we use and our information security primer. Vendors are encouraged to use our questions and the information security primer to self-evaluate. You can also learn more about our evaluation process. Please be in touch with any questions or feedback.