Privacy Evaluation for Google Classroom
Google Classroom is a free web service developed by Google and part of the G Suite for Education to help schools streamline the process of sharing files between teachers and students. Students using Google Classroom can view assignments, submit homework, and receive grades from teachers to help them stay on track and organized. The G Suite for Education core services are the heart of Google’s educational offering to schools. The core services include Gmail, Calendar, Classroom, Contacts, Drive, Docs, Groups, Sheets, Sites, Slides, Talk/Hangouts and Vault. More than 50 million students, teachers and administrators in almost every country in the world rely on G Suite to learn and work together.
Google’s terms say they use information to help improve the safety and reliability of the services. G Suite for Education requires users create a Google Account which is created and managed by a school for use by students and educators. Google’s terms say they are fully committed to the security and privacy of users’ data and protecting users and schools from attempts to compromise it. Lastly, Google’s terms say they make contractual commitments in their G Suite for Education agreement and commit to comply with privacy and security standards.
Additionally, other relevant policies used for this evaluation include:
- Google Privacy and Security Principles
- Google Workspace Service Specific Terms
- Google Workspace Services Summary
- Google Workspace and Cloud Identity Subprocessors
- G Suite for Education Privacy Notice
- G Suite for Education Online Agreement
- G Suite for Education: Privacy and Security Information
- Google Education Privacy and Security Center
- Google Education Privacy and Security
- G Suite for Education Core and Additional services
- Communicating with Parents and Guardians about G Suite for Education
- Notice template for schools when gathering parent or guardian consent
- Legal Frameworks For Data Transfers
- Data Processing Amendment to Google Workspace
- Google’s Partners
- Google Advertising
- Google Cloud Transparency
- Google Cloud Compliance
- Google Cloud Privacy
- Google Cloud Security
Google’s terms say they use information to help improve the safety and reliability of the services. This includes detecting, preventing, and responding to fraud, abuse, security risks, and technical issues that could harm Google, its users, or the public. A school may allow students to access Google services such as Google Docs, Sheets, Slides and Sites. These services enable students to collaborate with their peers and teachers in real-time, allowing them to share their work, get feedback, and make edits instantaneously. They can be kept private, shared with others (such as a parent, or the entire class), or even made public. When users share information publicly, it may be indexable by search engines, including Google. The services provide users with various options for sharing and removing content.
G Suite for Education requires users create a Google Account which is created and managed by a school for use by students and educators. The terms say when creating this account, the school may provide Google with certain personal information about its students and educators, which includes a user’s name, email address, and password in most cases, but could also include secondary email, phone, and address if the school chooses to provide that information. Google may also collect personal information directly from users of G Suite for Education accounts, such as telephone number, profile photo or other information they add to a G Suite for Education account.
The G Suite for Education core services include Gmail, Calendar, Classroom, Contacts, Drive, Docs, Forms, Groups, Sheets, Sites, Slides, Talk/Hangouts, Vault, and Chrome Sync. These services are provided to a school under its G Suite for Education agreement. Besides the Core Services, G Suite for Education users may have access to other Google services that are generally available for consumers, such as Google Maps, Blogger, and YouTube. The terms call these “additional services” since they are outside of the G Suite for Education core services.
For G Suite for Education users in primary and secondary (K-12) schools, Google does not collect or use any user personal information (or any information associated with a G Suite for Education Account) for advertising purposes or to create advertising profiles, whether in core services or other google services accessed while using a G Suite for Education account. However, parents and educators should be aware Google may serve ads to G Suite for Education users in the “additional services,” but administrators have the ability to restrict access to those additional services. Lastly, Google’s terms say they do not assume ownership of any user data in the G Suite core services, and do not share or sell users’ G Suite data to third parties.
Google’s terms say they are fully committed to the security and privacy of users’ data and protecting users and schools from attempts to compromise it. Google claims its systems are among the industry’s most secure and they vigorously resist any unlawful attempt to access customers’ data. Google’s terms say all facilities used to store and process user data adhere to reasonable security standards no less protective than the security standards at facilities where Google stores and processes its own information of a similar type. Google’s terms further describe it has implemented industry standard systems and procedures to ensure the security and confidentiality of user data, protect against anticipated threats or hazards to the security or integrity of user data, and protect against unauthorized access or use of user data.
In addition, Google’s data centers use custom hardware running a custom hardened operating system and file system. Each of these systems has been optimized for security and performance. The terms say that because Google controls the entire hardware stack, they are able to quickly respond to any threats or weaknesses that may emerge. Google’s terms specify they will take appropriate steps to ensure compliance with all security measures by its employees, contractors and subprocessors to the extent applicable to their scope of performance, including ensuring that all persons authorized to process personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.
Google’s terms also say they encrypt Gmail (including attachments) and Google Drive data. In addition, user data that is uploaded or created in G Suite services is encrypted at rest. The terms say data is encrypted at several levels. Google forces HTTPS (Hypertext Transfer Protocol Secure) for all transmissions between users and G Suite services and uses Perfect Forward Secrecy (PFS) for all its services. Google also encrypts message transmissions with other mail servers using 256-bit Transport Layer Security (TLS) and utilizes 2048 RSA encryption keys for the validation and key exchange phases. This protects message communications when users send and receive emails with external parties also using TLS. PFS requires that the private keys for a connection are not kept in persistent storage. Anyone who breaks a single key can no longer decrypt months’ worth of connections; in fact, not even the server operator is able to retroactively decrypt HTTPS sessions.
Lastly, if Google becomes aware of a unauthorized data breach, the terms state Google will notify users of the data breach promptly and without undue delay, and promptly take reasonable steps to minimize harm and secure user’s data.
Google’s terms say they make contractual commitments in their G Suite for Education agreement and commit to comply with privacy and security standards. Whether it’s real time dashboards to verify system performance, ongoing auditing of Google’s processes or sharing the location of Google’s data centers, the terms say Google is committed to providing all its users with utmost transparency.
G Suite for Education’s terms say its core services comply with the Family Educational Rights and Privacy Act (FERPA) and if user data includes FERPA Education Records, Google will be considered a "School Official" (as that term is used in FERPA and its implementing regulations) and will comply with FERPA. Additionally, if schools allow users under the age of 13 to use G Suite for Education, Google’s terms state they contractually require schools using G Suite for Education to obtain parental consent as required by COPPA. Schools are also required to obtain parental consent for the collection and use of personal information in the “additional products” that the school may choose to use with students.
Lastly, the parents of G Suite for Education users in Primary/Secondary (K-12) schools can access their child’s personal information, export the data, or request that it be deleted through the school administrator. School administrators can provide for parental access, export, and deletion of personal information consistent with the functionality of the services. The terms further say if a parent wishes to stop any further collection or use of the child's information, the parent can request that the administrator use the service controls available to them to limit the child’s access to features or services, or delete the child’s account entirely.
What data does it collect?
- Personally identifiable information (PII) is collected.
- The categories of collected personally identifiable information are indicated.
- Collection or use of data is limited to product requirements.
- Geolocation data are collected.
- Biometric or health data are collected.
- Interactions, behaviors, or usage analytics data are collected.
- Sensitive data are collected.
- Data is automatically collected.
- Opt-in consent is requested from users at the time personal information is collected.
- Personal information of users is collected by a third party.
What data does it share?
- Collected information is shared with third parties.
- The categories of information shared with third parties are indicated.
- The purpose for sharing a user's personal information with third parties is indicated.
- The categories of third parties that receive data are indicated.
- Data are shared for analytics.
- Data are shared for research and/or product improvement.
- Third-party services are used to support the product.
- The roles of third-party service providers are indicated.
- Third-party login is supported.
- Contractual limits are placed on third-party data use.
How does it secure data?
- A user's identity is verified with additional personal information.
- Account creation is required.
- Managed accounts are available.
- Multi-factor account protection is available.
- Third-parties with access to information are required to provide the same security protections as the company.
- Reasonable security practices are used to protect data.
- Employee or physical access to user information is limited.
- All data in transit are encrypted.
- All data are stored in an encrypted format.
- Notice is provided in the event of a data breach.
What rights do I have to the data?
- Users can create or upload content.
- Users retain ownership of their data.
- Processes to access or review user data are available.
- Processes to modify data are available for authorized users.
- A data-retention policy is available.
- Processes for authorized users to delete data are available.
- A user's data are deleted upon account cancellation or termination.
- Data are deleted when no longer necessary.
- Methods are available to restrict who has access to data.
- Processes to download user data are available.
Is the data sold?
- Personal information is not sold or rented to third parties.
- Users can opt out from the disclosure or sale of their data to a third party.
- User information can be transferred to a third party in the event of a merge, acquisition, or bankruptcy.
- Users are notified if their information is transferred to a third party.
- User information can be deleted prior to its transfer to a third party.
- Third-party transfer is contractually required to use the same privacy practices.
- User information that is shared is shared in an anonymous or de-identified format.
- Unclear whether the company describes their de-identification process of user information.
- Data are shared for research and/or product improvement.
- Unclear whether contractual limits prohibit third parties from reidentifying or de-identified information.
How safe is this product?
- Users can interact with trusted users.
- Users can interact with untrusted users, including strangers and/or adults.
- Profile information must be shared for social interactions.
- Personal information can be displayed publicly.
- Users can control how their data are displayed to others.
- User-created content is reviewed, screened, or monitored by the company.
- User-created content is not filtered for personal information before being made publicly visible.
- Unclear whether social interactions between users are moderated.
- Social interactions of users are logged.
- Users can report abuse or cyberbullying.
Ads & Tracking
Are there advertisements or tracking?
- Personal information is not shared for third-party marketing.
- Traditional or contextual advertisements are displayed.
- Personalised advertising is not displayed.
- Data are not collected by third-parties for their own purposes.
- Users's information is not used to track and target advertisements on other third-party websites or services.
- Data profiles are not created and used for personalised advertisements.
- Unclear whether this company can send marketing messages.
- Unclear whether this company provides promotional sweepstakes, contests, or surveys.
- Users can opt out of contextual, or personalised advertising.
- Unclear whether users can opt out or unsubscribe from marketing communications.
Can I provide parental consent?
- Intended for children under 13.
- Personal information from children under 13 years of age is collected.
- Intended for parents or guardians.
- Company does have actual knowledge that personal information from users under 13 years of age is collected.
- The company does provide a section, heading, or separate policy for children in their policies.
- Parental consent is required before personal information is collected or disclosed.
- Parental consent is limited with respect to third parties.
- Parents can withdraw consent for the further collection of their child's information.
- Unclear whether this product deletes children's personal information if collected without parental consent.
- Parental consent notice and method for submission are provided.
Is the product intended for school?
- Intended for students.
- Personal information or education records are collected from preK-12 students.
- Intended for teachers.
- Product is primarily used by, designed for, and marketed toward students in grades preK–12.
- Processes to enter education records into the product are described.
- Additional rights or protections may be provided with an additional school contract.
- Company is designated as a school official.
- Parental consent obligations are transferred to the school or district.
Can I control the use of my data?
- Users can control the use of their information through privacy settings.
- Use of information is limited to the purpose for which it was collected.
- The context or purpose for which data are collected is indicated.
- Company may combine data with additional data from third-party sources.
- Combined information is treated as personally identifiable information (PII).
- Notice is provided if the context in which data are collected changes.
- Consent is obtained if the practices in which data are collected change.
- A grievance or remedy mechanism is available for users to file a complaint.
- Unclear whether users can request to know what personal information has been shared with third parties.
- Notice is provided in the event the company receives a government or legal request for a user's information.