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Updated August 13, 2018

Explain Everything

  • Privacy polices do indicate a version or effective date.
  • Data are not sold or rented to third parties.
  • Data are shared for advertising or marketing.
  • Behavioral or contextual advertising is not displayed.
  • Data are collected by third-party advertising or tracking services.
  • Unclear whether this product uses data to track and target advertisements on other third-party websites or services.
  • Third parties cannot use data to create ad profiles, data enhancement, and/or targeted advertisements.
The criteria for "Use with Caution" are narrowly focused around data uses related to creating profiles that aren't related to any educational purpose, and using data to target ads. We include both first party (ie, the vendor that builds the service) and third party (any company given access by the vendor) data use. It's worth highlighting that using data to profile students violates multiple state laws, and in some cases also violates federal law.

A service can be designated "Use with Caution" for either a lack of transparency around data use -- which creates the potential for profiling and behavioral targeting -- or for clearly stating that they use data to target advertisements and/or create profiles. As with any application being considered for use within schools, school and/or district staff should review the privacy policies and terms of service to ensure that they meet the legal and practical requirements of their state laws and school policies.

As with the "Not Recommended" criteria, a "Use with Caution" designation is NOT a sign that a vendor is necessarily doing anything unethical or illegal. It is a sign that, based on publicly available policies,  we do not have adequate guarantees that data will not be used by first or third parties to create non-educational profiles or to target behavioral ads.
Use with Caution
Full evaluation
63
Overall Scoreinfo-bubble

This overall score represents how the service addressed all our evaluation questions. A higher score (up to 100) means the service provides more transparent and comprehensive policies.

Overview

Explain Everything is a screen casting app used with an interactive whiteboard. Explain Everything's terms state that users can publish content using the public setting, which means they can allow everyone, including members, and individuals not a member of the Service, to access and use that content, and to associate it with a user's name and profile picture. Explain Everything's terms state they may use tools or third party analytical software to automatically collect and use personal and non-personal information from its users, and the terms specify that this data can be used under the terms of these third parties. In addition, Explain Everything states in their terms they follow generally accepted industry standards and maintain reasonable safeguards to attempt to ensure the security, integrity and privacy of the information in their possession. Lastly, Explain Everything's terms state they collect limited personal information from students, but only where that student’s school, district, or teacher has contracted with Explain Everything to collect children’s personal information from students for the use and benefit of the learning environment. The terms also state that obtaining parental consent is the responsibility of the school or district.

Explain Everything can be accessed through its website, and is available for download at the iOS App Store, and the Google Play Store. The Privacy Policy and Terms of Use accessed for this evaluation can be found on Explain Everything’s website, iOS App Store, and the Google Play Store. This evaluation only considers policies that have been made publicly available prior to an individual using the application or service.

Read the Common Sense standard privacy report (SPR)arrow
The standard privacy report (SPR) displays the most important privacy practices from a product’s polices in a single easy-to-read outline. The report displays an alert when a particular privacy practice is risky, unclear, or not evaluated. This alert indicates more time should be focused on these particular details prior to use.
SafetyPromoting responsible use
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Evaluating safety takes into consideration best practices that protect a user's physical and emotional health. A higher score (up to 100) means the service provides more transparent and comprehensive responses related to safety.
47

Explain Everything's terms state their collaborative whiteboard application allows users to publish content using the public visible setting, which means they can allow everyone, including members, and individuals not a member of the Service, to access and use that content, and to associate it with a user's name and profile picture. The terms state a user may choose to populate their user profile on the Service with Personal Information, including their name, photograph, and school affiliation that is displayed to other users and is publicly available. In addition, the terms specify any images, presentations, captions or other content that a user submits, or creates on the Service may be redistributed through the Internet and other media channels, and may be viewed by the public if permitted via the user's privacy settings.

PrivacyProtecting collected information
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Evaluating privacy takes into consideration best practices that protect the disclosure of a user's personal information. A higher score (up to 100) means the service provides more transparent and comprehensive responses related to privacy.
63

Explain Everything's terms state they may use tools or third party analytical software to automatically collect and use personal and non-personal information from its users. Explain Everything's terms state they will not rent, sell, exchange, or otherwise share a user's personal information with third parties. In addition, the terms specify they do not collect, maintain, use, or share student personal information beyond what is required for authorized educational school purposes, or as authorized by the parent or student. Explain Everything's terms state that the vendor may use and disclose a user's information to its third party partners and contractors for purposes of analyzing usage of its Service, advertisements, managing and providing its Service, and to further develop services and products.

Explain Everything's terms state they may collect and use aggregate information about its users and may share aggregate data with third parties for various purposes. The terms specify they allow third-party analytics companies to combine the information collected from its users with other information they have independently collected from other services or products relating to their activities. In addition, the terms state they may link a user's non-personal information sent by the service or application to information that identifies a user personally. Lastly, the terms state they will not use or disclose children’s personal or non-personal information collected through the service for behavioral advertisements and will not create any profiles for the purposes of automated decision-making or advertising.

SecurityProtecting against unauthorized access
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Evaluating security takes into consideration best practices that protect the integrity and confidentiality of a user's data. A higher score (up to 100) means the service provides more transparent and comprehensive responses related to security.
70

Explain Everything's terms state they follow generally accepted industry standards and maintain reasonable safeguards to attempt to ensure the security, integrity and privacy of the information in their possession. The terms specify only persons with a need to process a user's personal data in connection with the fulfillment of their tasks and for the purposes of performing technical maintenance have access to a user's personal data. In addition, the terms state they store personal data in a secure operating environment that is not available to the public. However, Explain Everything's terms do not disclose whether a user's data is encrypted while in transit or at rest.

ComplianceFollowing statutory laws and regulations
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Evaluating compliance takes into consideration best practices of companies that collect personal information from children or students and the legal obligations for the privacy and security of that information. A higher score (up to 100) means the service provides more transparent and comprehensive responses related to compliance.
71

Explain Everything's terms state they collect limited personal information from students, but only where that student’s school, district, or teacher has contracted with Explain Everything to collect children’s personal information from students for the use and benefit of the learning environment. The terms require schools, districts, and teachers to obtain parental consent from students’ parents before collecting any Children’s Personal Information.

Explain Everything's terms state they do not knowingly contact or collect personal data from children under 13, and will never knowingly solicit or accept personally identifiable information or other content from a user or visitor who is known to be under 13 years of age. Moreover, Explain Everything's terms state they do not permit a minor under the age of 13 to create an account, or use the Service without verifiable parental consent. However, users between 13 and 18 may use the Service under an account established by their parent or legal guardian with their consent.

In addition, the terms state a user may add, modify, or remove their personal information at any time by logging into their account and accessing features to edit their profile and account information. However, when a user removes or deletes User Submissions from the Service, Explain Everything's terms state they may retain server copies of their User Submissions that have been removed or deleted. In contrast, the terms state the Service will not knowingly retain children’s personal information beyond the time period required to support the authorized educational school purposes, or as authorized by the parent or student.

About Privacy Evaluations

The privacy evaluations have been designed with the help and support of a consortium of schools and districts across the United States. These evaluations are designed to streamline making an informed decision about the potential privacy implications of educational technology used to support teaching and learning.

Our core evaluation criteria are freely available and will remain freely available. People are encouraged to read the questions we use and the information security primer we released. Vendors are encouraged to use our questions and the information security primer to self-evaluate. You can also learn more about our evaluation process.

Please be in touch with any questions or feedback.