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Privacy Evaluation for Nearpod

Last updated December 18, 2020

Overview

Disclaimer: Common Sense Education content is included in Nearpod.

Nearpod is a web-based and iPad compatible platform that allows K-12 teachers to present interactive lessons, quizzes, and virtual reality-based activities to their students. The terms of Nearpod state students do not need to create a Nearpod account or provide Nearpod with any personally identifiable information to access a Nearpod presentation--students just need the 5-digit PIN unique to their teacher's presentation. The terms of Nearpod state the service can be used by students with or without an account. The terms of Nearpod state they require encryption on login, and in all areas of the website. Lastly, Nearpod's terms state they do not intentionally collect personally identifiable information from children under 13 years of age.

Nearpod can be accessed through its website, and is available for download at the iOS App Store, and the Google Play Store. The Privacy Policy and Terms of Use accessed for this evaluation can be found on Nearpod’s website, iOS App Store, and the Google Play Store. Additionally, other policies used for this evaluation include: Privacy and Security FAQ. This evaluation only considers policies that have been made publicly available prior to an individual using the application or service.

Safety

The terms of Nearpod state students do not need to create a Nearpod account or provide Nearpod with any personally identifiable information to access a Nearpod presentation--students just need the 5-digit PIN unique to their teacher's presentation. In addition, the terms state teacher accounts can allow teachers to share lessons, including assessments, with students. Because the site is structured around teacher-directed activities, risks of inappropriate interactions are minimized.

In addition, the terms state Nearpod may provide various open communication tools, such as blog comments, blog posts, chat forums, and message boards. Lastly, the terms state users should exercise caution, because Nearpod does not monitor user content and therefore users may be exposed to content from other users that is inaccurate, offensive, obscene, indecent, or objectionable.

Privacy

The terms of Nearpod state the service can be used by students with or without an account. The terms state this method of use minimizes the potential for sharing personal information. The service supports social or federated login with Google and Office 365, so users should be aware that using social login can provide access to additional personal information.

The terms also state Nearpod does not sell user personal information to third parties and will not advertise or market to students who use Nearpod, nor will any student information collected by Nearpod be shared with third parties for advertising or marketing purposes. However, Nearpod may use targeted advertising on third party sites. Lastly, the terms state the service does not collect any kind of personally identifiable information through the use of cookie technology or IP numbers for tracking purposes.

Security

The terms of Nearpod state they require encryption on login, and in all areas of the website. However, the terms do not provide significant detail on security provisions in place, but given the level of student information stored in the site, and the various means provided by the site to minimize data collection, the general measures described seem appropriate. Schools and districts are encouraged to explore the ways to minimize sharing of personal information in this site, and to ask the vendor for more details about physical and procedural safeguards in place to protect student data. Lastly, in the event of a security breach, the terms state Nearpd will notify users by posting on Nearpod and notifying users by email.

Compliance

Nearpod's terms state they do not intentionally collect personally identifiable information from children under 13 years of age and require parental consent. Nearpod also encourages users under 13 who want to use the service to review the terms with their parents. The terms disclose that if a parent or teacher believes that their child or student has provided Nearpod with personally identifiable information without their consent, they should notify Nearpod so that they may immediately delete the information.

Additionally, the terms say educators using the service designate NearPod as a school official as defined by FERPA and Nearpod bases their COPPA required verifiable consent from teachers. Educators should be aware that based on how they use some of the features created in the site, some activities could be defined as educational records under FERPA. Teachers should also be aware when using this tool (and any other tool that creates surveys) that certain categories of questions could be covered by the Protection of Pupil Rights Amendment (PPRA).

Data Collection
SCORE: 80%

What data does it collect?

  • Personally identifiable information (PII) is collected.
  • The categories of collected personally identifiable information are indicated.
  • Collection or use of data is limited to product requirements.
  • Geolocation data are not collected.
  • Biometric or health data are not collected.
  • Interactions, behaviors, or usage analytics data are not collected.
  • Sensitive data are not collected.
  • Data is automatically collected.
  • Opt-in consent is requested from users at the time personal information is collected.
  • Unclear whether personal information of users is collected by a third party.
Data Sharing
SCORE: 85%

What data does it share?

  • Collected information is shared with third parties.
  • The categories of information shared with third parties are indicated.
  • The purpose for sharing a user's personal information with third parties is indicated.
  • The categories of third parties that receive data are indicated.
  • Data are shared for analytics.
  • Unclear whether data are shared for research and/or product improvement.
  • Third-party services are used to support the product.
  • The roles of third-party service providers are indicated.
  • Third-party login is supported.
  • Contractual limits are placed on third-party data use.
Data Security
SCORE: 80%

How does it secure data?

  • A user's identity is not verified with additional personal information.
  • Account creation is required.
  • Managed accounts are available.
  • Unclear whether multi-factor account protection is available.
  • Unclear whether third-parties with access to information are required to provide the same security protections as the company.
  • Reasonable security practices are used to protect data.
  • Employee or physical access to user information is limited.
  • All data in transit are encrypted.
  • All data are stored in an encrypted format.
  • Notice is provided in the event of a data breach.
Data Rights
SCORE: 85%

What rights do I have to the data?

  • Users can create or upload content.
  • Users retain ownership of their data.
  • Processes to access or review user data are available.
  • Processes to modify data are available for authorized users.
  • A data-retention policy is available.
  • Processes for authorized users to delete data are available.
  • A user's data are deleted upon account cancellation or termination.
  • Data are deleted when no longer necessary.
  • Unclear whether methods are available to restrict who has access to data.
  • Processes to download user data are available.
Data Sold
SCORE: 55%

Is the data sold?

  • Personal information is not sold or rented to third parties.
  • Unclear whether users can opt out from the disclosure or sale of their data to a third party.
  • User information can be transferred to a third party in the event of a merge, acquisition, or bankruptcy.
  • Users are notified if their information is transferred to a third party.
  • User information can be deleted prior to its transfer to a third party.
  • Third-party transfer is contractually required to use the same privacy practices.
  • User information that is shared is shared in an anonymous or de-identified format.
  • Unclear whether the company describes their de-identification process of user information.
  • Unclear whether data are shared for research and/or product improvement.
  • Unclear whether contractual limits prohibit third parties from reidentifying or de-identified information.
Data Safety
SCORE: 60%

How safe is this product?

  • Users can interact with trusted users.
  • Users can interact with untrusted users, including strangers and/or adults.
  • Profile information must be shared for social interactions.
  • Personal information can be not displayed publicly.
  • Users can control how their data are displayed to others.
  • User-created content is reviewed, screened, or monitored by the company.
  • User-created content is filtered for personal information before being made publicly visible.
  • Unclear whether social interactions between users are moderated.
  • Unclear whether social interactions of users are logged.
  • Unclear whether users can report abuse or cyberbullying.
Ads & Tracking
SCORE: 65%

Are there advertisements or tracking?

  • Personal information is not shared for third-party marketing.
  • Traditional or contextual advertisements are not displayed.
  • Personalised advertising is displayed.
  • Unclear whether data are collected by third-parties for their own purposes.
  • Users's information is not used to track and target advertisements on other third-party websites or services.
  • Data profiles are not created and used for personalised advertisements.
  • The company can send marketing messages.
  • The company does provide promotional sweepstakes, contests, or surveys.
  • Unclear whether this product provides users the ability to opt-out of contextual, or personalised advertising.
  • Users can opt out or unsubscribe from marketing communications.
Parental Consent
SCORE: 55%

Can I provide parental consent?

  • Intended for children under 13.
  • Personal information from children under 13 years of age is collected.
  • Unclear whether intended for parents or guardians.
  • Unclear whether company has actual knowledge that personal information from users under 13 years of age is collected.
  • The company does provide a section, heading, or separate policy for children in their policies.
  • Parental consent is required before personal information is collected or disclosed.
  • Unclear whether this product limits parental consent with respect to third parties.
  • Unclear whether this product allows parents to withdraw consent for the further collection of their child's information.
  • Children's personal information is deleted if collected without parental consent.
  • Parental consent notice and method for submission are provided.
School Purpose
SCORE: 88%

Is the product intended for school?

  • Intended for students.
  • Personal information or education records are collected from preK-12 students.
  • Intended for teachers.
  • Product is primarily used by, designed for, and marketed toward students in grades preK–12.
  • Processes to enter education records into the product are described.
  • Additional rights or protections may be provided with an additional school contract.
  • Company is designated as a school official.
  • Parental consent obligations are transferred to the school or district.
Individual Control
SCORE: 40%

Can I control the use of my data?

  • Users can control the use of their information through privacy settings.
  • Use of information is limited to the purpose for which it was collected.
  • The context or purpose for which data are collected is indicated.
  • Unclear whether company may combine data with additional data from third-party sources.
  • Unclear whether this product treats combined information as personally identifiable information (PII).
  • Unclear whether notice is provided if the context in which data are collected changes.
  • Unclear whether consent is obtained if the practices in which data are collected change.
  • A grievance or remedy mechanism is available for users to file a complaint.
  • Unclear whether users can request to know what personal information has been shared with third parties.
  • Unclear whether notice is provided in the event the company receives a government or legal request for a user's information.

Common Sense Standard Privacy Report (SPR)

The standard privacy report (SPR) displays all the privacy practices from a product's policies in a single, easy-to-read outline. The report shows a green check mark for better privacy practices and an orange alert for risky or unclear practices. This alert indicates that more time should be focused on these particular details prior to use.

About Privacy Evaluations

The privacy evaluations have been designed with the help and support of a consortium of schools and districts across the United States. These evaluations are designed to help educators make informed decisions about the potential privacy implications of educational technology used to support teaching and learning.

Our core evaluation criteria will always be freely available. People are encouraged to read the questions we use and our information security primer. Vendors are encouraged to use our questions and the information security primer to self-evaluate. You can also learn more about our evaluation process. Please be in touch with any questions or feedback.